Account
Account information must be accurate and kept up to date as required to use the platform. The account holder is responsible for protecting their password and associated verification methods. Using another person’s account or impersonating them is prohibited.
Creating an account does not entitle its holder to participate in every cycle. Eligibility is determined by the rules of the cycle and track.
Drafts and final submission
An application may be saved as a draft while the cycle permits it. A draft is not a submitted entry.
On final submission, the application is fixed and the submitted version, submission time and required declarations are recorded. It is reopened for editing only when the administration returns it for completion or the cycle rules permit a specific action.
Rules for each cycle
Each cycle has an approved page specifying the open tracks, eligibility requirements, dates, documents, evaluation criteria and awards, where applicable. The recorded version of these rules applies to an application when it is submitted.
Accuracy of information
The participant declares that the information and documents they provide are accurate and that they are authorised to submit the work and related files. An application may be rejected or its review paused if material information proves to be false, documents are forged, or the applicant claims rights they do not hold.
Copyright
Copyright and intellectual property rights remain with their owners. Submitting a work does not transfer its ownership to Nashr Arabi.
The participant grants the platform only the permissions necessary to store and process the application, verify its eligibility, and make it available to those authorised to evaluate it and administer the cycle.
Publication of a title, abstract, bibliographic metadata or full file is subject to the cycle rules, rights and recorded permissions. It does not result automatically from submission.
Evaluation and results
Eligibility screening is separate from scientific evaluation.
Acceptance of a work for evaluation does not mean it has won. A calculated score or an evaluator’s recommendation is not an official result until the cycle procedures are completed and the result is approved and published.
Prohibited conduct
- False identity or materially false information.
- Uploading a work or file without the legal right to do so.
- Forging evidence of publication, peer review or rights permission.
- Attempting to access records without authorisation.
- Malicious files, exploiting vulnerabilities or disrupting the service.
- Circumventing cycle rules or submitting different versions with the intention of misleading the review.
Account restrictions
An account may be temporarily restricted or some of its functions suspended in response to a security risk, misuse, attempted unauthorised access or a material breach of participation rules. The action must be proportionate to the reason, and an administrative decision record must be retained where it relates to an official entry.
Service operation
Some platform functions may be temporarily unavailable for maintenance, to resolve a fault or for a security reason. The administration works to restore the service and protect records. The platform does not promise uninterrupted technical availability.
Law and organisation
The platform is operated by Nashr Arabi L.L.C., a company registered in Minnesota, United States. Legal matters not governed by the rules of a specific cycle or a separate agreement are subject to the laws and obligations applicable to the company and the activity in dispute.
Changes to these terms
Each version of these terms carries a number and date. A new version is recorded when a material change is made. The version accepted by a participant for an action requiring acceptance remains linked to that action.
Related policies and rules: